Free resources for freelance translators #1 – Productivity/Team Communication tools

This article is part of a series of blog posts about free resources for freelance translators. The first item is Productivity/Team Communication tools, which is useful not only for translators but pretty much for everyone who uses a computer in the workspace. I hope you enjoy the content. Please feel free to suggest more tools in the comments.



The translation market is getting more competitive by the day. With all the advancements in technology, it is almost illogical to even think about building a career without using proper software, as well as time management, productivity, organization and translation tools. At a certain point, one will need to invest wisely in the right tools for business. Yet, sometimes the best tools are available for free. The following list will help you when it comes to Productivity and Team Communication:


Productivity/Team Communication tools:

  • Slack – A platform created to bring teams together, make sense of their work, and drive their business forward. It gives everyone a shared workspace where conversations are organized and accessible. It allows for the sending of direct messages (DMs) and files to a single person or a group of people. It is compatible with Google Drive and Dropbox and also supports video-calling;
  • Asana – A very effective way to stay organized and facilitate conversations when it comes to updates on how work is progressing. This platform features to-do lists, project templates, dashboards, video-calls, and integration with other platforms. The free version is available for teams of up to 15 people;
  • Ryver – Very similar to Slack. Although it does not support video-calls, it can be integrated with more applications than the previous software. It also features a newsfeed, filters (e.g.: control who sees the things you say and post) and file sharing. However, the most interesting feature is the existence of a powerful Task Manager;
  • Trello – Allows you to easily organize projects and work on them with colleagues. You can create boards/lists and encounter a flexible project management experience. The tool also boasts a number of integrations with other applications. It does not support video-calls;
  • Google Drive – The free 15GB space really comes in handy. With Google Drive, storage is not a problem. Besides its organizational and management capabilities, several people can work on the same document at the same time.This can significantly speed up the work and make sending large attachments (over 25 MB) something very simple. Speaking of Google, check out Google Hangouts, another useful tool;
  • Evernote – Evernote is a truly excellent tool, both for PCs and Smartphones. It can easily store and index large volumes of information and help increase your productivity;
  • Podio – Podio’s key features (free version) include customisable project management for teams, content sharing and feedback workflows for clients, email and web forms integration, simple CRM and sales tracking,file-sharing (integrated with DropBox and Google Drive), mobile capabilities and automated progress reporting and calculations. It is the ultimate tool for time management and workspace organization, especially if you work at home. Not only is it a very efficient application, but its interface is also very pleasant;
  • Dropbox – Very similar to Google Drive. It is extremely useful to store and synchronize documents;
  • Fleep – A next-generation messenger built for project collaboration, chatting with partners and scheduling tasks. It is also integrated with Google Hangouts;
  • Notion – Free up to 5 users, Notion has an extraordinary design and makes it extremely easy for anyone to plan and discuss projects. It has a lot of features (including to-do lists, weekly planner, notes/comments, project planning, personal checklist, and also serves as a shared whiteboard). In its co-founder words – “Notion is like the LEGO set for collaboration software”;
  • Deekit – Very similar to many of the tools I mentioned. One of the main differences has to be that Deekit bets a lot in visual communication;
  • Skype – Known by many, Skype is a great communication that facilitates online video-calls;
  • Wrike – A powerful tool for project/team management. It allows the user to report and track, plan projects, overview workload and deadlines and share files. The approach of organizing project management brings a sense of effectiveness to the tool;
  • TeamWeek – Yet another management tool. TeamWeek uses a timeline-based overview. The simplicity of the tool makes it appealing to many people. What’s special about this tool is that it serves as an add-on to more comprehensive project management tools, making time-scheduling super easy;
  • BaseCamp –  Free only for teachers and students, BaseCamp is a smooth and organized way to manage projects and communicate company-wide.

I would love to read your opinions regarding this post. Also, feel free to share it if you found it useful. See you next time!


2 thoughts on “Free resources for freelance translators #1 – Productivity/Team Communication tools

  1. Pingback: Free resources for freelance translators #1 – Productivity/Team Communication tools | Vitor Machado Translations

  2. Pingback: Free resources for freelance translators #2 – Invoices | Vitor Machado Translations

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